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Administration Assistant at St Francis College

St Francis College is seeking an Administration Assistant who will shape the first impressions and foster meaningful connections with staff, students, residents and regular visitors to St Francis College. Reporting to the Executive Director, MEC, and working closely with the Business Manager, the role is vital in ensuring smooth operations and effective communication both internally and externally.

Highlights for the role

Welcoming and connecting with diverse individuals.
Having a mix of administrative and creative tasks.
Being part of a dedicated team making a positive social impact.
Working in a beautiful location close to the centre of Brisbane.

Responsibilities

Administration Assistant and Reception: The first impressions of St Francis College are positive, with the reception area being maintained as a welcoming space and the phone being answered in a friendly manner, with all enquiries being forwarded or followed up in a timely way. This ensures that every visitor’s interaction aligns with the College's mission of creating a welcoming and supportive environment.
Bookings Administration: The process of booking rooms for both internal and external customers is managed in a professional way with clarity about expectations and prompt advice about changes in requirements. Accuracy in recording and managing booking details, preventing double bookings, and ensuring room setup meet requirements.
Communication: The receptionist maintains respectful and professional communication with all stakeholders both verbally and in writing whilst ensuring timely transmission of messages and information. Appropriate handling of sensitive information ensuring no breaches of confidentiality.
Promotions and Marketing: The effective and creative promotion of St Francis College courses, ministry education programs and events across a variety of communication channels including social media platforms. Consistent and accurate representation of St Francis College’s brand and offerings across all channels.
Administration and Safeguarding: Administration tasks are performed efficiently and accurately whilst adhering to deadlines. Safeguarding protocols are strictly adhered to and immediate reporting and resolution of any safeguarding issues.

Qualifications

Certificate IV in Business Administration or other relevant qualifications.
Hold and maintain a current National Police Certificate (or ability to acquire).

Position Description

How to apply

Email your resume, the names of three referees and a cover letter outlining your suitability for the role to
The Rev’d Dr Ruth Mathieson, Executive Director, Ministry Education Commission.
executivedirector@ministryeducation.org.au